RARESONS PROJECT GUIDELINES
THE RIGHT FILES.
NO GUESSWORK.
Pick your project type, see exactly what to send, and keep the job moving.FOUR QUICK CHECKS.
- 01Name the projectBusiness, campaign, organization, or season.
- 02Use originalsSource files, full-resolution media, and approved copy.
- 03Give directionWhat stays, what changes, and what success looks like.
- 04Name the approverOne person authorized to approve and release.
PICK ONE. GET THE ANSWER.
Seven project types, one focused panel. Move across the row instead of scrolling through every section.
Websites and landing pages
Content and access details that let us plan the site without chasing missing pieces.
Send these four things
- 01Your best logo files and brand colors
- 02Approved page copy, services, prices, hours, locations, and contact details
- 03Original photos and video, with permission to use them
- 04Examples of sites you like and a short note about why
Logos, branding, and creative
The strongest original assets give us more room to build a consistent brand system.
Send these four things
- 01Existing logo files, even if you are not sure which version is best
- 02Known colors, fonts, slogans, and brand rules
- 03Examples of what must stay, what can change, and what should be avoided
- 04The exact business name, spelling, and any required legal wording
Print, signs, apparel, and promotional products
Production artwork depends on the exact product, size, material, finish, and vendor requirements.
Send these four things
- 01The product, quantity, finished size, and delivery deadline
- 02Your original logo and artwork files
- 03Exact copy, phone numbers, URLs, QR destinations, and required disclaimers
- 04Known printer or vendor specifications, if a vendor is already selected
Digital ads, social media, and email
Every channel has different placements, crops, copy limits, and approval rules.
Send these four things
- 01The campaign goal, offer, audience, location, and run dates
- 02The destination URL, phone number, form, or other customer action
- 03Approved logo, photos, video, copy, pricing, and offer terms
- 04Required disclaimers and the person authorized to approve the campaign
Photos, video, and content
Original media preserves quality and makes editing, cropping, and reuse safer.
Send these four things
- 01Original camera files or the highest-resolution exports available
- 02Names, titles, captions, locations, and correct spelling
- 03A list of required shots, moments, products, or talking points
- 04Written confirmation that the media may be used for the project
Restaurant and sponsor programs
Programs move faster when content ownership, menus, offers, and approvals are clearly assigned.
Send these four things
- 01Organization name, campaign, key dates, and primary contact
- 02Approved menus, prices, sponsor lists, and logos
- 03Photo captions and verified names in final spelling
- 04The person authorized to approve organization content and the person authorized to approve each advertisement
QR codes, forms, CRM, and automation
A working destination and a named owner matter more than decorating the workflow too early.
Send these four things
- 01The exact customer action and the final destination
- 02Required form fields, notices, consent language, and follow-up rules
- 03The team member responsible for each notification or response
- 04Test contacts that may safely receive test messages
FROM FILES TO FINISH.
- 01BriefGoal, owner, inputs
- 02ScopeSpecs, price, timing
- 03BuildDesign or working proof
- 04ProofOne clear response
- 05ReleaseApproved and delivered
WHEN YOU ARE NOT SURE, SEND THE ORIGINAL.
What if I do not have the right file?
Send the best original file you have and explain where it came from. RareSons will tell you whether it is usable, needs rebuilding, or needs a different source before production begins.
Can I send a Canva link?
Yes, when the design and included assets are yours to share. Include edit access only when requested, and also send any original logos, photos, and licensed fonts used in the design.
Can I send a cloud-storage link?
Yes. Use a clearly named folder, confirm that the link works without a personal sign-in, and keep access available until RareSons confirms the files were received.
What if I do not know the final size or specifications?
Send the original artwork first. RareSons will confirm the product, placement, vendor, and final specifications before production files are prepared.
Should I email passwords or private customer data?
No. RareSons will provide or confirm an approved secure transfer method when protected access or sensitive records are required.
ONE ADDRESS. ONE CLEAN START.
Email the project name, your best original files, and a short explanation of what you need.